Meeting Agenda/Questions

Gage- worrying about being fully remote

• setting expectations about being very communicative and setting expectations about how meetings are going to go virtually
• Just let them know what you’re going to do
• Acknowledge that things are hard, but stay positive and you’re going to find a way
• For remote people- meetings last 1 hour
  • GIVE SPECIFIC TIME SLOTS
  • Manage time and set time limits to meetings
  • Don’t want to have people feel like they’re wasting time
• At the end point for design leads
  • All have a moment to slot in a two week end period where team is done to make the conformed final animation
  • Make sure you have all the project files and things are organized
  • What was awkward;
    • People are so tired but you still have to do more work
    • Will have to put in more hours to rework the scene
    • Make sure that you have that 2 weeks at the end to do final touch ups so that everything is finished before the due date
    • Owe it to your team to push it towards the finish line
    • Emphasize the templates
      • Make sure everyone is exporting in the correct formats
      • Quick time - apple pro rez
    • At the end of the day, these people are your friends, so remember to have fun
    • As a lead, you can take on some learning experiences
      • Keep pushing - this is going to help your whole career
      • Pushing for the greater good
      • This is why SCAD is so great and why the experience is so good
    • If people want to learn push them to learn

What did you find to be themes effective way to work with your team? Were you doing 1 on 1’s with everyone or addressing everything in a group meeting? Or a combo?

• 1-on-1 is really nice
• Get out of that zoom world as quick as you can
• Hard to do it with busy schedule but check-in meetings are really good
• Things can be confusing but having personal chats with each and every member and sub chats for people who are working on the same realm/scope of the project
• Had a separate slack for just team members for the emotional support
• Virtual is very hard- got a lot closer after winter break
• The animation team had bi-weekly checking in December then official bi-weekly meetings in January
• Put updates on Frame.io
  • If people don’t understand, video recordings of the comments
  • MAKE YOUR COMMENTS AS CLEAR AS POSSIBLE

How they communicated with team. If they gave asynchronous reviews for work for graphic design- or if they ever sat down in meetings?

• https://docs.google.com/presentation/d/1fkwYccpXSGcJyaszBkCHP5ApnJGfYEzjxuPGK0TkOKw/edit#slide=id.p

  • Example of setting up sequences and working Asynchronously

• Graphic design lead sat down with their team

  • Did bi-weekly meetings through the whole project
    • Great exercise in directing where you’re going to look at the work and critique it
  • Kyle’s favorite team out of the whole group- all were party people
  • For the creative Directors: If your team lead is doing a great job, give them some flexibility
    • Still establish yourself as a team leader

• Communicate

  • • Make sure everything is clear and consistent
    • Try to connect in a personal level
    • Make sure no one has to “ be something” to be a part of it
    • Be a moderator - create commonalities
    • Be buddies with your team- if you like the people you work with, creates great communication
    • Be very observant to your team’s culture
    • Don’t let people pick whatever role they want- strategically assign
      • Don’t be afraid to put your foot down and assign people to tasks

• Meetings

Can you explain just a bit more about your work environment? Not just the workflow or pipeline, but also how you boost morale and create an engaging, non-rigid environment for everyone.

the time cost for each styleframe making and distribution management and when is animation team jump in and what they do first and following

• Most of this information is on Notion
• Because the animation team was waiting on information from the design team, they did some exercises and motion tests